Passport Services – The application should be made in Form E.A. (P)-1 for passport services at I, II, and III below and in Form E.A. (P)-2 ) for the services at IV to VIII. Details of documents to be attached in each case and the fees applicable are given below. Please bring the original documents, as appropriate, for verification by the Consulate. In addition to the prescribed fee, a sum of N.R.s. 200/- is levied from applicants as a service charge. Guidelines for seeking passport services at the bottom of this page may be noted and complied with.
Passport Services
NOTE: Please make application in prescribed form. Please also bring original documents for verification.
I. Issuance of Fresh Passport
II. Reissue of Passport
III. Replacement of Lost / Damaged Passports
IV. Change of Name
V. Change of surname (in case of marriage)
VI. Change of permanent address
VII. Change of Date Of Birth / Place Of Birth
VIII. Change of ECR status
I. Issuance of Fresh Passport
For persons aged 15 years and above :
- Photocopy of Indian Embassy/Consulate Registration Certificate
- Proof of Date of Birth,
- Domicile certificate with a photo or Election Commission Photo ID or Scheduled Caste/Tribe Certificate as Residence proof
- Educational qualification certificate (in case of ECNR requirement)
- Fess: NRs. 3200/- for the Regular Booklet and NRs 4000/- for the Jumbo Booklet.
For Children below 15 years:
- Photocopy of Indian Embassy/Consulate Registration Certificate of self and parents,
- Photocopy of Passports of either or both Parents
- Proof of Date of Birth.
- Fees: NRs 2000/- for Regular Booklet
II. Reissue of Passport
For persons aged 15 years and above:
- Photocopy of Indian Embassy/Consulate Registration Certificate.
- Photocopy of old/existing Passport.
- Fees: NRs 3200/- for Regular Booklet and NRs 4000/- for Jumbo Booklet.
For Children below 15 years:
- Photocopy of Indian Embassy/Consulate Registration Certificate of self and parents.
- Photocopy of old/existing Passport of self.
- Fees: NRs 2000/-.
NOTE: For all cases of Passport (except for children below 15 years), receipt of security clearance from concerned authorities in India is a must. No passport will be issued without receiving the same.
III. Replacement of Lost / Damaged Passports
- Application requesting reissue of Passport due to loss or damaged Passport.
- Photocopy of Indian Embassy/Consulate Registration Certificate*.
- Details or Photocopy of Passport, if available.
- FIR from the Police (in case of a lost passport).
*An Indian national who loses their Passport in Nepal and is not a resident of Nepal need not produce an Embassy/Consulate Registration certificate provided there is sufficient evidence of onward journey to a third country.
Fees: NRs 10,000/-
IV. Change of Name
- Deed poll or Sworn Affidavit signed and attested by Magistrate.
- Original newspaper Cuttings announcing the change of name published in two leading daily newspapers (one local daily from the area of the applicant’s permanent address in India and another local daily of his present address or nearby location in Nepal),
- Photocopy of Indian Embassy/Consulate Registration Certificate,
- Photocopy of Passport.
Fees: same as that of new Passport
V. Change of surname (in case of marriage)
- Photocopy of Indian Embassy/Consulate Registration Certificate
- Photocopy of Passport of husband and wife
- Copy of marriage certificate issued by concerned Registrar of Marriage.
- Affidavit regarding change of surname
Fees: NRs 800/-
VI. Change of permanent address
- Photocopy of Indian Embassy/Consulate Registration Certificate,
- Proof of changed address
- Domicile Certificate or Affidavit sworn before a Magistrate.
- Photocopy of Passport.
Fees: same as that of new Passport
VII. Change of Date Of Birth / Place Of Birth
- Order from the First Class Magistrate from the applicant’s area of residence in India for change of DOB / POB.
- In case the applicant has applied for both, i.e., date and place of birth, an application is also required to explain why the applicant had submitted the wrong information earlier.
- Photocopy of Indian Embassy/Consulate Registration Certificate.
- Photocopy of Passport.
Fees: same as that of new Passport
VIII. Change of ECR status
- Photocopy of Indian Embassy/Consulate Registration Certificate.
- Photocopy of Passport
- Copy of educational certificates of 12th standard or proof of Income Tax paid for at least three years and copy of PAN card.
Fees: NRs 800/-
Guidelines for seeking Passport Services:
An individual applying for a passport should observe the following guidelines to process the case without delay:
- All columns of the application form should be filled in capital letters with legible handwriting.
- Where it is not relevant, the applicant should write N/A (not applicable)
- Full names and aliases should be written, and surnames should be underlined.
- Name and Addresses of two relatives/friends mentioned in Column No. 19 of the form should be that of India and not of the applicant’s country of domicile. The same can be repeated in Column No. 11 of Personal Particular Proforma.
- If the applicant is below 15 years of age, parents must fill Columns Nos. 27 & 28 of the form.
- Personal Particular Proforma provided should be photocopied and has to be submitted in triplicate (three copies)
- Four photographs are to be pasted in the boxes provided for the same (one on page No. 1 of the form and one each on the three copies of Personal Particular Proforma), and one photograph is to be pasted in the space between the two boxes shown on page 7.
- Applicant should put his signature or thumb imprint on the photograph pasted on page No.1 of the form with half autograph or thumb impression on the picture and half on the application form.
- Applicant should put their signature or thumbprint in the space provided on pages 1 and 7 of the form and on each Personal Particular Proforma. The signature or thumb impression of the applicant on page No. 7 of the state should be within the boxes provided for the same.
- Applicants must present themself while submitting the application form and collecting the Passport. However, in the case of applicants below 15 years of age, the application form can be deposited, and either of the parents can collect a passport.
- The size of the photographs should be 35 mm/35 mm (studio size) with a white or light background.